Category Archives: PR

How to Interview With the Media

journalist-interviewAs a journalist, I’ve interviewed thousands of people, and they all have one thing in common. They’re all afraid to talk to the media. At least to start.

When I do an interview, I always try to make it fun. I start with the easy stuff, like what’s your full name and title/how you would like me to refer to you in the article.  This gets them talking and over the initial fear. Then we chat, with me leading them through the interview with questions that would normally come up in any conversation where someone is interested in either you or what you do. Once we start rolling, my subjects usually settle down into conversational mode.

But then…sometimes I hit them with the hard questions at the end. I think those are the questions that they think should scare them. But they shouldn’t be scared. These are questions that make them think…like, “What is the philosophy you always wanted to share,” or “Tell me in one word how you would describe your business.” Often, I get my best insights into people by asking these types of questions.

If you are interviewed by a journalist, there are a few things to keep in mind. These will help you prepare for the interview and keep you from saying something you shouldn’t.

How To Interview With the Media

Rule #1. EVERYTHING you say is ON THE RECORD.

I can’t tell you how many times people have felt so comfortable with me that they say, “I’ll tell you this, but it’s off the record.” If I weren’t so kind, this is the type of thing that could really get you or your business in trouble. Remember that you are talking to the media; a person who is looking for a juicy story. There is no “off the record.”

Now, there is a difference between someone who is a hard-knuckle journalist looking for a scandal, and someone like me who is often creating a pleasant profile for a magazine story, but you never know which type of journalist you’re speaking with. Always remember that even though they may sound and act like your friend, the media can potentially be dangerous.

Rule #2. Prepare something in advance.

I often ask my interviewees to gather together some information and send it to me in advance. This gives me an opportunity to know them better prior to the interview, and it also helps them to get their thoughts together. They’ll often find relevant items about their businessthat they had forgotten about.

When preparing for a live interview, such as on television, radio, podcast, etc., send a list of questions in advance to the person who will be interviewing you. Line up the questions in a logical fashion. The journalist really appreciates this because it not only makes their job easier, it ensures that they hit on the most interesting and relevant points. The journalist may stray from the questions, but for the most part, they will stick to them. This also helps you control the interview and know what’s coming.interview-in-progress-sign

Rule #3. The media can sense BS.

If you think you are going to lie or give the interviewer a BS story, understand that we can see right through it. We interview people for a living and are experienced in the subtleties our subjects try to pull over on us. We can hear it in your voice over the phone and see it in your body language in person. If you’re lucky, the interviewer will skip over the BS. If you’re not, you may be hit squarely between the eyes with the truth. We do our research in advance and know a lot about a lot of subjects. Be prepared. If you are looking to get a media placement and lie or BS through the interview, your story is likely to be canned and not appear. You could also be blackballed against any future media coverage. It’s best to be humble and tell the truth.

Rule #4. Speed counts.

If a journalist contacts you for an interview, you MUST call them back immediately. Journalists are often on short deadlines for stories and generally have a list of potential subjects for the story. If they do not get in contact with you right away, or you do not follow up within the shortest period of time, they will and do go on to the next person and you will miss your chance. This is especially important when it is a breaking story or in reference to a current trend or happening. If you simply cannot speak to the journalist at that moment, at least call them back immediately to schedule a time later that day or the next day. Ignoring their call will put you at the bottom of their call list for future pieces, if you remain on the list at all.

If you are pitching the media, or want to get in on a story, your availability is crucial. Give the journalist all the ways you can be contacted (cell, business and home phones, emails, etc.), and if possible, the best times to contact you. They will not publish this private information; it is simply so that they can reach you quickly.

Rule #5. It’s all about the angle.

When we interview for a story, we already know the angle we want to present, and will try to keep the interview on track for that particular angle. If you wander off course to information that, although fascinating to you, is irrelevant to the article, the journalist will stop you and redirect you to the angle. Please don’t consider this to be rude. Your time and our time is limited and we need to get the information we need. Allowing subjects to rattle on just eats up time and we won’t be able to get to the really important questions or issues we need to discuss.

A journalist may also ask you the same questions more than once, perhaps in different ways. This means that they are interested in what you are saying, but you haven’t quite hit the angle or quote they need. Allow the journalist to control the interview and don’t get angry if they change course on you. They are simply trying to get a good story, not put you on the spot.

When I interview for a piece, I often tell my subject the angle in advance. When I sell a story, the angle is often dictated by the Editor or Publisher for the media who will publish it. Other times, like for my columns, I set the angle. It’s OK to ask what the journalist is looking for.

Need Media Training? Contact All the Buzz

We work with clients who need to prepare for media interviews. We can help you gather information, formulate a journalist question list, and create a media kit. (See our post on media kits).

We can also help you train for media interviews by holding mock interviews either via telephone or in person. If you are preparing for live interviews, you will also know how to dress, stand or sit, and present yourself. Contact All the Buzz.

 

 

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Do You Have a Good Story? Share it With the Media.

public-relations-All-the-BuzzAs a journalist, I hear fabulous stories from people every single day. Whether they are my clients or people I meet in the grocery store, I realize that everybody has a story and I am all ears to hear it.

So many business people either miss or disregard the opportunity to share their unique story with the world. And hence, they miss the many public relations opportunities the media can provide.

Why You Should Get Your Story in the Media

It Gets People Talking

If a journalist finds your story interesting, and a publisher thinks it is interesting enough to write about, then thousands of other people will too. I published a feature story about “What really goes on during spring break,” and was standing behind two moms in the grocery line one day when I overheard them talking about what they learned from the story. “I’m not sure I’ll let my daughter go without a chaperone now,” I heard one say. Think of all the people you can impact from your own story!

It Establishes You as the Expert

Nothing establishes you better as an expert in your field than a third-party endorsement. You can talk all day about how wonderful, talented and educated you are, but that’s just you talking. However, when a credible outside source — like the media — cites you as the expert or tells your story, suddenly you are elevated in the reader’s or viewer’s eyes.

You Can Get Fantastic Marketing Mileage From It

An often-missed opportunity is the ability to use your media appearance in your marketing. Business people should take every opportunity to share their print, online or video story with the world. Continue reading →

Up Your Company’s Professionalism with an Online Media Kit

create-online-media-kitThere is nothing more exciting–or better for your business–than media coverage. Landing a feature story in print, or being quoted as an expert source in an online article can exponentially boost your footprint in your market and set you apart from your competitors.

As a member of the media, I am always looking for good stories to write about. But most companies forget this side of marketing. Or they don’t know how to achieve it. Especially if they are a smaller company.

So far this year I’ve published more than 20 feature stories about local businesses and business people that appeared in newspapers and high-end glossy magazines. Not only did these people receive a beautiful story, they were able to use their media appearance in their marketing and social media programs to garner even more coverage and credibility. Some printed out copies of their articles and used it as a giveaway at appearances and trade shows. Others framed their article and mounted it prominently in their place of business. A few made podcasts or videos of their radio or TV appearance and posted it on their own media channels. Even more referred to their third-party coverage in sales presentations to help close the deal.

Best of all, feature stories generally don’t cost the company anything. Media coverage is free!

Benefits of Media Coverage

  • It’s free
  • It increases awareness of your products, services and mission
  • It establishes you as an expert
  • It builds credibility with a third-party endorsement
  • It engages your audience; people read stories but skim over ads
  • It demonstrates your product or service, and often its outcome of use

Why Do I Need an Online Media Kit?

Very few, if any, of the smaller businesses I profile have prepared an online media kit (also called a press kit or digital media kit) in advance. This means the business owners are scrambling at the last minute to locate pictures, take head shots, gather past media coverage, and create a backgrounder. And with the media often needing last-minute responses, this may keep you out of the running for a feature story. We may have to go with the best and quickest source to meet a publishing deadline. It’s best to be prepared. Continue reading →

An Insider’s Tip to Getting Your Story into the News

woman-reading-newspaper

She should be reading YOUR story.

I, like other writers, am always looking for good stories. When we writers find something we think is interesting, it is likely that others will find it interesting as well, so we pitch the story idea to magazines, newspapers, online media, etc. If the publication also believes their readership will benefit from the story, they will contract with us to write it.

But how does a story get from your company into the media? Continue reading →

Author Finds that Sometimes Publicity is Just Serendipity

I foolishly knocked my carriage clock off the mantle while cleaning one day recently and was heartbroken to see its shattered condition on the marble hearth. So I picked up the pieces and took the remains to a local clock shop.

The news wasn’t good. My clock was so badly broken that all that could be salvaged was the Seth Thomas brass face. A customer standing in line behind me, carrying his own broken mantle clock witnessed this transaction and commented on how beautiful my bright clock face was. He thought, in fact, it might fit into his own clock, which had a tired, faded face.

We held the face up and it seemed to be a perfect size match. He purchased it from me on the spot.

You Never Know Who’s Listening

While he was waiting for the clerk to research his problem, we struck up a conversation. It turns out he’s an author and has just published his second book: Titanic’s Resurrected Secret–HEW.

Having done a lot of reading about the Titanic and its survivors, I was interested–not only in the book, but in this fascinating man and his stories. Continue reading →

Working with the Media: How to Get a Story in Front of Editors | All the Buzz | PR Tips

what's-your-story image-all-the-buzz-pr

Bring your story to the media

Working with clients, in many varied industries as we at All the Buzz do, it’s interesting how we come across the same questions over and over again.  One I’ve heard most often is, “How do I work with the media? I have a story I think needs to be told.”

I must admit, even I had a fear of the media when I was an executive. Since I’ve been (and still am) a member of the media for over 30 years now, I want you to know that we’re just people. And anything you can do to make our jobs easier is always welcome.
Here’s how you can help us: Continue reading →

200th Anniversary of the Star-Spangled Banner | Linda Barrett | Articles

star-spangled-banner-Linda-Barrett

Actual size of the original Star Spangled Banner as shown on the Star-Spangled Banner Flag House, http://www.flaghouse.org.

This week marks the 200th anniversary of the Star-Spangled Banner…both the national anthem and the flag that appeared so proudly over Fort McHenry during the War of 1812.  Here’s an article Linda Barrett published about it that appeared in the July/August issue of Viva Tysons Magazine (including her photographs).

As you can see, the flag was quite huge. Read the article to find out just how large the original flag was, and how the anthem came to be written.

There are also some fun facts about our American Flag that you probably didn’t know.

Read: Long May She Wave

Promoting tourism is just one of the things we do at All the Buzz. We’d be glad to help you get your company’s story in the news too.

 

Timing is Everything | All the Buzz | PR

Kim-Kardashian-and-Kanye-West-wedding

Kim Kardashian and Kanye West tie the knot

Are you a celebrity watcher?  Well, you should be.

A great way to land some PR about your business or service is to play off a major celebrity news story.

Here’s an example we recently helped create…

When Kim Kardashian and Kanye West married in March, we discovered that they were honeymooning at Castlemartr resort in Ireland. Our PR alliance approached our client, a sister castle property in Ireland, who jumped at the opportunity to have us create and distribute a press release on how anyone can honeymoon like the stars…at THEIR property–Dromoland Castle.

The key to success is timing

Continue reading →

Dromoland Castle Press Release | All the Buzz PR

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Shannigan’s Gastro Pub, The Inn at Dromoland, Ireland

All the Buzz was called upon to assist in creating buzz around a new restaurant opening–in Ireland. Located at the newly-renovated The Inn at Dromoland, Shannigan’s offers the unique and warm atmosphere of a Gastro Pub at the resort property of Dromoland Castle. Learn more in this press release.

Dromoland Castle took over what was formerly the Clare Inn adjacent to its property, renamed it The Inn at Dromoland, and has been performing renovations to the Inn ever since. The opening of Shannigan’s is the latest in its upgrade of the property to it famous standards.

I was fortunate enough to stay at Dromoland Castle just a couple of years ago and encourage anyone interested in experiencing the elegance and hospitality of staying in an Irish castle to visit.

Potomac Swim School Readies to Set New Guinness World Record | PR | All the Buzz

Potomac Swim logo, 5-13For the first time, Potomac Swim School will be participating in the attempt to break the Guinness World Record(tm) for the World’s Largest Swimming Lesson(tm), and didn’t know how to let the world (at least their local world) know about both the event and it’s purpose: to raise awareness for the Importance of Swim Safety. The event is scheduled for June 18, 2013.

In conversations with Potomac Swim School owner, Donna Boone, it was determined that the best plan of attack was Continue reading →